Bylaws of the Academic Boosters for International Baccalaureate

ARTICLE I

NAME

The name of this organization shall be Academic Boosters for International Baccalaureate, and the organization is affiliated with Ridgeview High School of Orange Park, Florida.

ARTICLE II

PURPOSE

The purpose of the Academic Boosters for IB is to provide support to the administration, faculty, and students of the International Baccalaureate World School and to inform parents about the IB program.

The Academic Boosters for IB will raise funds to carry on their activities through fund-raising events and/or a membership fee.

ARTICLE III

MEMBERSHIP

Section 1.  Qualifications.  Any parent or guardian of one or more youth attending Ridgeview High School, who is interested in the IB program and who is willing to uphold its policies and subscribe to its by-laws, may become a member upon payment of dues, as hereinafter provided.

Section 2.  Dues.  Membership fee will be reviewed and proposed annually by the planning committee and ratified at the first meeting of the school year.

Section 3.  Membership Year.  The membership year shall run from August 1 of the current school year through August 1 of the next school year.

Section 4.  Member Voting.  Only members of this organization shall be eligible to vote at its business meetings or to serve in any of its elective or appointive positions.

ARTICLE IV

ELECTION OF OFFICERS AND DUTIES

Section 1.  Officers.  The officers shall be President, Vice-President, Secretary, Treasurer, and Parliamentarian.

Section 2.  Term.  Each Officer shall be elected annually at the last meeting of the school year and will assume duties upon the last day of the school year for the students.

Section 3.  Election.  Officers shall be elected by the members according to the following procedures:

1. There shall be a nominating committee consisting of three members appointed by the planning committee no later than March of each year.
2. The nominating committee shall obtain at least one nominee to fill each office's position, having first obtained the consent of each nominee.
3. The nominating committee shall distribute to the membership the nominees for office.  Following the report of the nominating committee, nominations shall also be accepted from the floor, subject to consent of the candidate in writing or by public acknowledgment from the floor.
4. The nominee receiving a plurality of the votes of the members present shall be elected to office.
5. Persons eligible to hold office are those members of this organization whose dues are current.

Section 4.  Vacancies.  Should a vacancy occur in an office, it shall be filled by appointment of the President, subject to ratification of the Planning Committee.  However, if the vacancy is that of the President, the Vice-President shall become President, and the Vice-President's position shall then be filled as noted above.

Section 5.  Duties.  The President, in his/her absence, the Vice-President shall preside at all meetings of this organization.  In addition, the officers shall have the following duties:

1. President will:
   1. Lead and direct, personally and through the other committee chairpersons, the execution of the authorized activities of the organization and special function or events;
   2. Appoint the chairman of the committees as he/she deems necessary or useful to carry out the objectives of this organization and to appoint chairpersons of special functions or events undertaken by the club;
   3. Vote only to break a tie;
   4. Serve as an ex-officio member of all committees except nominations;
   5. Voice no opinion in any discussion while presiding; and
   6. Conduct the election of officers in accordance with Section 3 above.
   • Note:  (However, he/she may call upon the Vice-President preside for the duration of a motion if he/she wishes to voice an opinion on a motion.)
2. Vice-President will:
   1. Preside at meetings in the absence of the President;
   2. Assist the President in planning and executing the activities of the organization;
   3. Perform such special assignment as requested by the President and in the furtherance of the objectives and purpose of the organization; and
   4. Ensure that the chairpersons of committees, functions, or events keep such records of their activities as will substantially assist subsequent chairpersons in the performance of their responsibilities.
3. Secretary will:
   1. Keep all minutes of the organization;
   2. Distribute copies of the minutes to the officers and any member upon request of that member;
   3. Correspond on behalf of the club as requested by the President and Vice-President;
   4. Maintain an official membership roster and mailing list and promptly update such roster as needed; and
   5. Notify the membership of upcoming meetings.
4. Treasurer will:
   1. Collect funds from members, including annual dues and any other assessments or charges;
   2. Deposit all funds through Internal Accounts and obtain a receipt for all monies spent;
   3. Keep true and accurate records of all receipts and disbursements of the club and such other books of account as are necessary to establish a record of the financial status and transactions of the club;
   4. Prepare and present financial reports requested by the President and for each regularly scheduled meeting; and
   5. Submit financial records to the school bookkeeper as required by school board policies and procedures.
5. Parliamentarian will:
   1. Advise the presiding officer on questions of parliamentary law and matters of procedure;
   2. Only upon request of the presiding officer does the Parliamentarian explain a point to the assembly; and
   3. Most of the work of the Parliamentarian is done outside the meeting, conferring with the President concerning business of the agenda and questions that are likely to arise.

Section 6.  Records.  All officers shall maintain proper records of their activities while in office.  Such records shall be delivered to the corresponding incoming officers within 20 days after the installation of the new officers.

ARTICLE V

COMMITTEES AND DUTIES

Section 1.  Planning Committee.  The Planning Committee shall consist of (1) elected officers of the organization; (2) the Chairman of each committee; (3) the principal of the school or the representative appointed by him/her; (4) the IB coordinator; and (5) the immediate past President.  The duties of the Planning Committee shall be to transact necessary business in the interval between organization meetings and approve the plan of work of the committees.  The meetings of the Planning Committee shall be held at the discretion of the President.

Section 2.  Creation of Committees.  The President shall appoint the committees and committee chairpersons, and they, in turn, shall ask for committee members as deemed necessary to carry out the duties of said committees.  The number of committees shall be determined by the number of projects of the organization and the goals established of the year.

Section 3.  Minutes.  The Chairman of each committee shall keep regular minutes of their proceedings and report those minutes to the Planning Committee on a regular basis.

Section 4.  Records.  All Committee Chairmen shall be responsible for maintaining proper records of their activities while in office.  Such records shall be delivered to the incoming President within 20 days of his/her assumption of office.

ARTICLE VI

PROCEDURES

Section 1.  Parliamentary authority of this organization shall be Robert's Rules of Order.

ARTICLE VII

AMENDMENTS

Section 1.  By-laws my be amended by a two-third vote of the members present at any regular meeting of the organization, provided the proposed amendment was submitted in writing, read in full, and briefly defined at a previous regular meeting.  The proposed amendment is again read in full at the meeting in which the vote is taken.

ARTICLE VIII

BUSINESS AFFAIRS

Section 1.  Disposal upon Dissolution.  Upon termination or dissolution of the Academic Boosters for IB, all assets shall be transferred to Ridgeview High School general fund.

Section 2.  Budget.  The Planning Committee shall develop a proposed annual budget.  The members of this organization, at a regular meeting, shall vote upon the proposed budget.

Section 3.  Disbursement.  All expenditures shall be made as follows:

1. An appropriate receipt or bill must be presented.
2. All disbursements must receive prior approval.  Prior approval for disbursements over $100.00 shall come from the Planning Committee, whereas approval for disbursements of $100.00 or less may come from the President and must be in writing.
3. A current financial statement of transactions is to be presented and approved at all meetings.

ARTICLE IX

MEETINGS

Section 1.  Meetings.  The organization may hold regular meetings once monthly during the school year.  Notice shall be given prior to each meeting.

Regular meetings will ordinarily include, but not be limited to, the following features:

• Call to order
• Reading and Approval of the Minutes
• Treasurer's Report
• Committee Reports
• Unfinished Business
• New Business
• Announcements
• Program
• Adjournment